Inquiry Letter
Inquiry
Letter is a letter written to request information and/or ascertain its
authenticity. A letter of inquiry deals with various matters like job
vacancies, funding, grants, scholarships, projects, sales, pre-proposals and
others. The term is common in various business setups as it implies fund
request or pre-proposal information. Owing to this usage, the term may be
considered exclusive to these setups alone. But that is not the case, to this
effect the below definition offers a justified meaning.
A
document requesting information sent on behalf of an individual or an
organisation for their own respective purposes, which can be mutually
beneficial to the recipient and the sender.
The
term ‘Inquiry’ is same as ‘Enquiry’. The former is more commonly used in U.S.
and the latter one is more common in U.K. There are some other terms which
represent the letters; these are Letter of Intent, Letter of Interest, Query
letter, Prospecting Letter, Pre-proposal Letter and Concept Paper. The term
‘Cover Letter’, ‘Business Letter’, ‘Request Letter’ and ‘Sales Letter’ is also
applied to an inquiry letter especially when the objective is same as that of
letter for inquiry.
A
letter of inquiry serves to facilitate business operations and satisfaction of
the sender. Inquiry letters remove any misunderstanding and are time savers,
especially when two parties want to reach an understanding. The communication
towards this effect resolves the issue without any delay. With relation to it
being a ‘Pre-proposal letter’, the inquiry letter is also termed as a
‘Condensed Version of a Proposal’. It is the outcome of the purpose of the
letter which highlights the points of a proposal instead of a full-fledged
proposal.
On an
individual’s basis, these letters are sent to companies that are willing to
hire but haven't advertised job openings. It can also be a letter addressed to
editor in-charge of a publication proposing certain literary work. It can be a
letter from a student who is vying for a seat in a college or a business that
provides an internship. So, the objective of an enquiry letter is same but its
projections and audiences are different. Same goes for its method of delivery,
it can be sent via paper mail or electronic mail.
An example of inquiry
letter
January 20, 2008
Ms. Charlotte Green
Employment Director
Environmental Consultants Inc.
P.O. Box 7692
Denver, CO 12345
Dear Ms. Green,
I am writing to inquire about job opportunities
at Environmental Consultants, Inc. Your web page highlights that you are in the
process of expanding your research facilities and I am pleased to learn that
your company may be in need of additional individuals with strong research and
leadership skills. I will be graduating this May with a Bachelor’s
degree in Sociology and believe my education and experience make me a good fit
for your company.
My experience as an intern with Carson
Geological Consultants, as well as in the Jonesboro College Department of
Geology, has provided me with a strong foundation in the field of environmental
impact research. My specialty area of soil composition analysis should
prove beneficial in performing the duties of the Coordinator. For the
past two years, I served as president of my Fraternity. I was responsible for
coordinating activities, organizing meetings and providing leadership to a peer
group of 25 men. My enclosed resume provides additional information on my
education and experience.
I look forward to an opportunity to
discuss my qualifications and learn more about your company. Feel free to
contact me at (765) 495-xxxx. I am available Mondays after 2 p.m. I will
be contacting you on February 5 to assure you received my application.
Thank you for your time and consideration.
Sincerely,
James Purdue
Complaint Letter
A
Complaint Letter is a type of letter written to address any type wrong doing,
offence, grievance, resentment arising out of a product, service etc. Complaint
Letters are used to raise your concerns about unfair things and seek a
productive outcome. They are also used to vent out your pent up emotions
arising out of your suffering or bad experience. It is a fundamental right and
duty of a citizen to seek justice arising out of any injustice, which is
initiated by a Complaint. Complaint letters then, become your First Step
towards your Consumer Rights. They inspire other hassled consumers, influence
the concerned authorities towards taking proper action and make the defaulters
more liable, responsible and responsive. This is because unresponsive behaviour
of the offender is liable to a Punishable Court Proceeding or an Expensive
Lawsuit.
Writing
complaints letters is an essential responsibility of the victim whilst seeking
positive outcomes. Complaint Letter writing is not only a pre-warning for the
offender but also a chance for them to rectify their act in time. These letters
are not just meant for defective products, service they can also be written
towards any injustice happening in the society, like ‘Smoking in Public’,
‘Misuse of Water by any Person or an Organisation’ and any issue happening in
society which needs to be addressed.
Anyone
can complaint through letter if there is a legitimate reason. Anyone can write
a letter to the administration regarding the pollution, water supply, traffic
problems, shortage of electricity etc. You don’t need to be a lawyers or an
influential person. All you need to do is to learn to write a complaint letter
in an appropriate manner with all the relevant information included. In the
matter contained here, you will get all the tips to write a complaint letter.
Types
of Complaint Letters
Complaint
letters are of different types and different reasons and depending upon that
they can be categorised accordingly.
Depending
on the level of an organisation or an individual these can be:
1. Personal
Complaint Letters - When a letter is written at a personal level by an
individual it is called as Personal Complaint Letter. These are written by
consumers to get refund, replace a product etc. These are also written
for grievances’ regarding a service or any issue affecting the individual or
society at large.
2.
Professional Complaint Letters - When a letter is written on behalf of an
organisation it is called known as Professional Complaint Letter. These letters
have the backing of an organisation and are mostly related to professional
items and services.
An example of complaint letter
Dear Sirs
Faulty
(xyz) product
I'm afraid that the enclosed (xyz) product doesn't work. It is the third
one I've had to return this month (see attached correspondence).
I bought it from ABC stores at Newtown, Big County on (date).
I was careful to follow the instructions for use, honestly.
Other than the three I've had to return recently, I've always found your products to be excellent.
I'd be grateful if you could send a replacement and refund my postage (state amount).
I really appreciate your help.
Yours faithfully
signature
J Smith (Mrs)
I bought it from ABC stores at Newtown, Big County on (date).
I was careful to follow the instructions for use, honestly.
Other than the three I've had to return recently, I've always found your products to be excellent.
I'd be grateful if you could send a replacement and refund my postage (state amount).
I really appreciate your help.
Yours faithfully
signature
J Smith (Mrs)
Application
Letter
Application
Letter is a letter written for a variety of purposes in our day to day
activities which can be domestic or professional. It is a liability conferred
upon the sender by an authority. In such a liability the sender is expected to
explain, inform/pre-inform the authoritative receiver about particular
ongoing/upcoming activities, events, process or procedures. It is also a
written request when written for assistance, admission, employment, favour,
information, permission, service etc. A letter of application is also an
accompanying document as and when required. When it does so it is known as
Cover Letter. An application letter is largely a formal type of letter as it
follows a predefined format which is applicable to most type of application
letters.
Types
of Application Letters
·
Application letter for teachers
·
Application letter resume
·
Bursary application letter / application
for grant
·
Business application letter
·
Internship application letter /
application letter for internship
·
Job application letter / application
letter for job
·
Leave application letter
·
Loan application letter
·
School application letter
·
Scholarship application letter /
application letter for scholarship
·
Visa application letter
Often
you will come across information that limits the meaning of application letter
to that of just a cover letter. But the multipurpose role of application letter
makes it meaning broad and in that sense it also a request letter and an
inquiry letter. Varied practices across the globe and the prominence of same
type of information related to application letter does not let it come across
as any other type of letter. For most of us, the internet is the final or
ultimate source of information. Search for the term ‘Application Letter’ on the
internet and you will come across information which is indecisive.
Many
confirm letter of application as same as a cover letter while some disagree.
But the truth is mentioned in the above paragraph. To confine application
letter to cover letter is to limit its definition and propagate misunderstanding.
Towards this effect, let us go through an example. You want certain holidays
from your college and you write a leave application letter to the principal.
This letter is an application of request. Similarly, when you need to get a new
account passbook issued from the bank you are requested to write a letter. When
you want a loan from a bank, you apply for it by an application letter. These
and many more point out to the varied uses of letter of application.
An
example of application letter
Room 354, Block 6
Model Village
North Point
Hong Kong
Model Village
North Point
Hong Kong
Phone: 24862893
Mobile: 95427415
E-mail: wwm654@hkinternet.com
30 October 2014
Mr William Chan
Personnel Manager
Wong And Lim Consulting
PO Box 583
Kwai Chung
Kowloon
Mobile: 95427415
E-mail: wwm654@hkinternet.com
30 October 2014
Mr William Chan
Personnel Manager
Wong And Lim Consulting
PO Box 583
Kwai Chung
Kowloon
Dear Mr Chan
Application for the Post of Management
Trainee
I am
writing to apply for the post of Management Trainee, which was advertised on
the Student Affairs Office notice board of the Hong Kong Polytechnic University
on 30 October 2014.
My
working experience at Lucky Star Garment Manufactory Limited improved my
leadership skills, communication skills and ability to work in a team
environment. I have fluent spoken and written English. I also have fluent
spoken and written Mandarin, and can therefore work in mainland China.
Currently
I am studying a B.A. in Management at the Hong Kong Polytechnic University,
graduating in 2015. Subjects which I am studying that are relevant to the post
of Management Trainee include Operations Management, Human Resources
Management, Accounting, Marketing and Strategic Management.
My
final year project is entitled Knowledge Management Practices in HK. Carrying
out this project has improved my communication skills, my leadership skills and
my ability to lead and supervise subordinates effectively. I have also learned
how to run a project from the planning stage to its completion.
During
my studies I have held the post of Executive in the Management Society. While
leading and organising Management Society activities I have improved my ability
to lead and supervise subordinates effectively, ability to work under pressure
and ability to work in a team environment.
Working
for Wong And Lim Consulting appeals to me because it has a good reputation and
it provides excellent training. Your organisation produces a high-quality
service, and I can contribute to this with my leadership skills and my ability
to work under pressure.
I am
available for interview at any time. I can be contacted most easily on the
mobile phone number given above. I look forward to meeting you.
Yours
sincerely
Wong Wai Man Wilfred
Order
letter
An order letter is usually written when a
company purchases or buys or orders goods or services from another party.
An order letter can also be written by an individual who would like to buy or
purchase goods or services. Here is anOrder Letter you might
need when you order goods and materials. Do not forget to
clearly state the exact name of the merchandise, the price, and the amount of
payment being sent.
An example of order letter
Jakarta, April 02, 2013
Quantum Komputer
5th Floor, Mangga Dua Mall
Blok D26, Jakarta
Quantum Komputer
5th Floor, Mangga Dua Mall
Blok D26, Jakarta
Dear Mr. Richard Setyawan
I am interested in the items contained in the Computer
Magazines March 30 issue of the computer magazine 2013.I want to order :
· 1 piece external hard drive with a capacity of 2
terabytes
· 1 internal hard drive with a capacity of 1 terabytes
· 2 piece external hard drive with a capacity 500
gigabytes
please be sent to the address of Jl. Mampang Prapatan
IV 34 A, Tegal Parang, South Jakarta.
for the payment I will immediately transfer into your account ..
for the payment I will immediately transfer into your account ..
Yours sincerely,
Marjuan
Memo
Letter
A short
message or record used for internal communication in a business.
Once
the primary form of internal written communication, memorandums (ormemos)
have declined in use since the introduction of email and other forms of
electronic messaging.
An example of memo letter
Gafargaon Municipal Office
Gafargaon, Mymensingh
Interoffice Memo
Date
: 26 August, 2014
To
: Upzila Nirbahi Officer
Gafargaon, Mymensingh
From
: Kayser Ahmed Chowdhury, Mayor
Reference
: 306/UNC
Subject
: Request for Proper Distribution of Relief Goods
We came
to know that the relief goods sent from the Prime Minister's Emergency Fund are
not being distributed properly. Instead of the
real flood victims, the relief goods are going to the influential who are not
at all flood-affected.
We hope
that you will direct the authority concerned to investigate into the matter and
ensure proper distribution of the relief goods.
Sumber :
Very informative post. Thank u so much for sharing with us.
BalasHapusBSEAP AP SSC CLASS 10TH MATRIC EXAM RESULTS 2018